Expense Categories
Boulevard comes with predefined categories in expenses, all of which can be modified or removed except for Bank Charges and Postage. By default, Boulevard uses the Bank Charges category and creates an expense entry for the fees associated when a credit card transaction is processed (See Preferences: Plug-ins tab for more information).
If the option has been selected, the Postage category is used when creating an expense for shipping on a product order once it has been received into inventory. This category can also be used for any other shipping, freight, or postage expenses. Additional categories can be added based on the needs of your business.
- From the sidebar navigation click
Business Tools, then Expenses. - From the toolbar, click
and then select Expense Category from the drop-down options. - From the toolbar, click
then enter the Name, Description, Unit, Deductible %*, and Type. When finished, the category will automatically be saved and stored alphabetically within the list.
- Name: The category label used when reports are created
- Description: A short explanation of the types of entries
- Unit: Unit of measure or way to group (currency, miles, km, etc.)
- Deductible %*: The percentage of GST that is deductible, if marked as claimable, on the expense entry
- Type: Type of category; Expense or Income
* Applicable to Canada only.
- From the sidebar navigation clickBusiness Tools, then Expenses.
- From the toolbar, clickand then select Expense Category from the drop-down options.
- From the Expense Category screen, click
. - From the print preview form, click
to print, or click 
to export and save as another file type such as PDF.
Suggested Categories
Name |
Description |
Unit |
Type |
| Advertising | Advertising & Promotion | $ | Expense |
| Auto Maint | Auto Main/Gas/Parking | $ | Expense |
| Auto Mileage | Trip Log Mileage | miles | Expense |
| Bad Debt | Accounts Uncollectable | $ | Expense |
| Bank Charges | Bank or Credit Card Fees | $ | Expense |
| Charity | Charity Donations | $ | Expense |
| Commissions | Commissions Earned | $ | Income |
| Dues & Fees | Dues, Fees, Subscriptions | $ | Expense |
| Education | Education & Research | $ | Expense |
| Entertainment | Entertainment | $ | Expense |
| Equipment | Equipment | $ | Expense |
| Expired/Lost | Expired/Lost/Damaged Product | $ | Expense |
| GC Sold | Gift Certificates Sold | GC | Income |
| Gifts | Business Gifts Given | $ | Expense |
| Health Ins. | Self-Emp Health Insurance | $ | Expense |
| Interest | Loan or CC Interest | $ | Expense |
| Legal/Prof Fees | Legal/Profess/Acct Fees | $ | Expense |
| Liability Ins. | Liability/Prod. Insurance | $ | Expense |
| Meals | Meals | $ | Expense |
| Miscellaneous | Miscellaneous | $ | Expense |
| Office Supplies | Office/Business Supplies | $ | Expense |
| Phone | Phone | $ | Expense |
| Postage | Postage/Freight/Shipping | $ | Expense |
| Product | Product Purchased | $ | Expense |
| Rent/Utilities | Office Rent & Utilities | $ | Expense |
| Repairs | Repairs & Maintenance | $ | Expense |
| Retirement | Retirement contribution | $ | Expense |
| Sales Tax | Sales Tax | $ | Expense |
| Supplies (COG) | Supplies Cost of Goods | $ | Expense |
| Tax/Licenses | Business Tax & Licenses | $ | Expense |
| Travel | Travel & Transportation | $ | Expense |
| Wages Paid | Wages Paid | $ | Expense |
Important Note: Deleting or editing category names will un-link them from previously entered expense entries. Either re-assign the expense entries to a different category or re-add the deleted category name to correct this.
- From the sidebar navigation clickBusiness Tools, then Expenses.
- From the toolbar, clickand then select Expense Category from the drop-down options.
- From the Expense Category screen, select the checkbox next to each category to be deleted, then click
. - Click YES or NO to confirm the deletion.
Note: Main Street cannot give tax advice, only general suggestions. Please seek advice from your tax professional on handling expenses and income for your individual situation.