Step 1: Print Inventory Listing or Worksheet
We recommend you print an Inventory Listing of your current on-hand amounts or an Inventory worksheet that includes all retail items in the product list to compare with your actual inventory amounts before proceeding with the options under Step 2 below.
Step 2: Make Inventory Adjustments
Option 1 is best if you'd like to re-enter your correct On Hand amounts from the product list, whether minor adjustments need to be made or a lot.
Important: The wholesale amount is calculated from the default Discount percentage saved in the Inventory Orders Settings. Please make sure that your discount is set before following the steps below.
- From the sidebar navigation, click Products, then Product List.
- Click in the On Hand field to adjust the quantity. Use your arrow keys to navigate vertically or the tab key to navigate horizontally to the Ideal field.
Tip: Click then select Filter to filter the list, or search for items using the Search field or Advanced Search link. To remove any filters set, click then select Clear Filter.
Option 2 is best if most of your On Hand amounts are incorrect and you'd like to re-enter them by creating an inventory product order.
Step 1: Clear Current On Hand Amounts
- From the Product List toolbar, click, then select On Hand from the drop-down options listed.
- From the Clear On Hand pop-up, select either All (All Sections), Retail Products (All Sections except 2), or Supplies (Section 2). then click .
- Click YES to confirm.
Step 2: Create a Base Inventory Order
- From the sidebar navigation, click Products, then Inventory Orders.
- From the Inventory Orders toolbar, clickthen select New Order.
- Change the Description field from the current month to BASE INVENTORY (the Date can be left as-is).
- Click to open the Fill Order screen and add the amounts taken from your physical count in the Qty column (use your Tab key to quickly move to the next Qty field down the product listing). Or click to add items using the search and select items to add.
Important Note: For security purposes, Boulevard will sign out after 30 minutes of inactivity, and any unsaved data will be lost.
- If you have a lot of inventory, it is recommended that you periodically save your work by clicking on the Fill Order screen and then clickto save the order.
- We also recommend creating multiple base inventory orders to make them smaller if you have a lot of inventory (e.g., create an order for each category or product line).
- Under Totals & Discount, enter the discount percentage you received when the products were originally ordered from the company in the Discount field.
- After all items have been added, clickto save and close the order.
Step 3: Place & Receive the Base Inventory Order
The next step to entering your base inventory amounts in Boulevard is placing and receiving the order.
- Select the BASE INVENTORY order from the Inventory Orders screen; clickthen YES to confirm adding the items to the On Order field.
- Select the BASE INVENTORY order, then click.
- From the Receive Order screen, click RECEIVE ALL then .
- Double-click or select the BASE INVENTORY order from the Inventory Orders screen, then clickto open the Order Totals pop-up.
- Change all amounts to zero, then click .
Step 4: Enter Past Order Totals (if necessary)
Follow the steps below to enter the totals from orders you've previously submitted to the company but have yet to enter in Boulevard. The amounts will then be included in your Inventory Purchases Report (Inventory Orders) for year-end tax purposes.
- From the Inventory Orders toolbar, click then select Past Order from the drop-down menu.
- Using the packing slips that came with your orders or the information from the company website, enter the applicable amounts, then when finished, click to save and close.
- Repeat the previous steps until all past orders have been entered.
Option 3 can be used if your On Hand amounts are primarily correct and you need to adjust the wholesale value of a few individual items. Or if your On Hand amounts are correct, but the wholesale value is incorrect for most items, see Update On Hand Cost Of Goods Wholesale.
Important: The wholesale amount is calculated from the default Discount percent saved in the Inventory Orders Settings. Ensure that your discount is set before following the steps below.
- From the sidebar navigation, clickProducts, then Product List.
- Using the Search field, enter a partial description or part number to locate the item (if necessary, click and select Clear Filter to remove any filters set, or select Filter to further refine when searching).
- Select the checkbox next to the item, then from the toolbar, clickor double-click to open the product profile.
- From the toolbar, clickto open the Physical Count form.
- Adjust the amount in the Quantity field and if necessary, the Wholesale value, or to add a new row click then adjust the amount.
- Optionally, if you'd like to indicate a reason for the adjustment select from the options listed under Reason for adjustment, or see below to add a new option.
- To delete an entire row, click then YES to confirm the deletion.
- Clickto save and close the Physical Count form, thenor to close the profile.
Add or Edit Adjustment Reasons
Indicating a reason for the adjustment is optional but not required. You can add or edit the options under the Reason for Adjustment section.
- Click to open the Memorized List screen.
- Click to create a new option in the Description field.
- To edit an option, click in the Description field of the option and make any necessary changes.
- When finished, clickto save. New and edited options can now be selected from the drop-down list.
Important Note: It is crucial to run this report as close to the year-end as possible before any inventory orders or invoices are entered for the new tax year. This report can only capture your current inventory value when the report is run. If any sales or product orders for the next tax year have been entered before printing the Inventory Listing by Category report, run the Estimated Inventory Value report instead (found under the Inventory section).