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Handling Personal Use

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You can create a unique profile to invoice retail items from your inventory for personal use. Purchases will appear on the Gross Receipts report when handling items taken for your own use using the method shown below. However, they will have an offsetting discount so that your net sales are correct while showing no profit received on the items. You can filter and omit Personal Use or only filter and retrieve information for those invoices.

  1. From the contact list toolbar, click New Contact Profile to create a contact profile with your name.
  2. From the contact profile toolbar, click Settingsto open the Profile Settings screen.
  3. In the Sales Settings slideout, under the Discount section, select Personal Use (or Own Use) from the options listed in the Default drop-down (this will set the Invoice Followup to 0 days, Email Invoice to No, and the Discount to 50%, which can be adjusted).
  4. Under the Options section, select Exclude from Dashboard (this will exclude your personal use sales from being included in your Dashboard statistics).
  5. Click Saveto save and close Profile Settings.
  6. From the profile toolbar, click Saveto save and close the profile.

Personal Use Profile

When you need to take items from your inventory, create a new invoice each time under your personal use profile. The invoice Sale and Discount types will automatically default to Personal Use (or Own Use), and the discount Percent will be set to what you have specified under your personal use contact profile.

Note: We don't recommend creating just one invoice at the end of the year (or editing the same invoice) with all items used throughout the year. For more accurate recordkeeping for tax purposes, create a new invoice as you remove items from inventory for personal use.

Personal Use Invoice

If the steps above are used when invoicing products taken for personal use, those transactions can be filtered by date and printed or exported from the Invoice Log.

  1. From the sidebar navigation, clickBusiness ToolsBusiness Tools, then Invoice Log.
  2. From the toolbar, click Filter then select Filter to open the Filter slideout from the right-hand side of the screen.
  3. Under the Date Range drop-down, select a pre-defined date range from the options listed or choose Custom to enter a custom range.
  4. Under the Invoice Type drop-down, select Personal Use from the options listed.
  5. To print the invoices shown as a report (in a tabular format), from the toolbar click Printthen select Print.
  6. From the print preview form, click Print to print, or click Export to to export and save as another file type such as PDF.
  7. When finished, clickFilter then select Clear Filter to remove any filters set.

Tips:

  • To add or remove columns, clickColumn Chooserand select Column Chooser. Select Reset to return the view to the default layout.
  • Only one invoice can be printed at a time. To print an invoice, select the checkbox next to the invoice. Click Print, then select Print. From the print preview form, click Print to print, or click Export to to export and save as another file type such as PDF.

Invoice Log: Personal Use

Additional Information:

We recommend that you check with your local taxing authority to ensure your business is handling each tax situation appropriately for your business.